### LIBRARY BULLETIN, Stanford University December 6, 1991
_______________________________________________________________________________
### Volume 44, Number 4
### __________________________________________________________________________
### That's All, Folks!
This issue is the last for the Library Bulletin as we've known it.
Beginning in January, this monthly, printed publication of the Stanford
University Libraries (SUL) will be replaced, on the recommendation of
the Libraries' Communications Task Force, by SUL News Notes, a weekly,
electronic publication for SUL staff. We apologize to those readers
who would prefer a printed publication, but, given the recommended
weekly publication schedule and the demands that it will place on the
publication's production team (Lisa Carlson and Editor, Tom Holt), the
electronic format, as recommended by the Task Force, seemed the only
solution. On the plus side, because of its weekly publication
schedule, the new, electronic publication will provide a more timely
means of transmitting information to SUL staff. Still, should the
Directors feel that a more formal, printed publication is necessary to
communicate with the larger campus community or beyond the campus, they
may recommend that a less-frequent publication be initiated to
supplement the weekly, electronic publication for SUL staff.
The first issue of the weekly, electronic publication will be
distributed to all SUL staff via electronic mail (e-mail) on Friday,
January 10, 1992. The deadline for submission of items will be noon
on Thursday, January 9. Items of interest to SUL staff will be
welcome from SUL staff and non-SUL staff alike. All items for
publication should be submitted electronically to cn.bul@forsythe.
The Systems Department has assured the production team that all
SUL staff will have e-mail addresses by January 10 (many, of course,
already do). Therefore, all SUL staff will have access and will be
able to submit items to the new publication. If you have limited or
no access to a computer, contact your supervisor to make necessary
arrangements. Those who are not SUL staff can receive the new
publication also; to subscribe send your e-mail addresses to
cn.bul@forsythe.
By the way, SUL News Notes is only a suggested title for the new
publication. If you have others, we'd be glad to consider them.
Also, this seems an appropriate time to solicit your ideas for making
the new, weekly, electronic publication meet your needs. Please feel
free to send your suggestions to cn.bul@forsythe. Finally, let me
remind you of one of the principles which guided the Task Force's
deliberations -- communication is only as good as each individual's
commitment to it -- and strongly encourage you to communicate with
your colleagues via the new, weekly, electronic publication for SUL
staff.
--Tom Holt, Editor
### Holiday Invitation
All L&IR staff are cordially invited to attend a holiday luncheon
on Tuesday, December 17th, 12 Noon - 3:00 PM at the Oak Lounge,
Tresidder Memorial Union. At 1:30 p.m., there will be
entertainment, Santa Claus and a few surprises!
Bring a plate of your favorite holiday goodies for our dessert
table.
The event is sponsored by SULA, SULSA and L&IR Central.
### Communication at SUL
To: The Communications Task Force [Jim Cruse (Chair), Cindy Skalski,
Barbara Celone, Kevin Freeman, Karen Kalinsky, Maggie Kimball, Karen
Nagy, Irene Severn, Lois Sher, Eleanore Stewart and Jane Vaden]
From: L&IR Directors
Re: Response to Your Recommendations
The SUL Communications Task Force was charged to review the
Libraries current methods of communication, and to make specific
recommendations for improvements. They provided us with a set of
fourteen recommendations to foster more effective communications with
SUL.
We would like to express our thanks for the work the Task Force
has done.
1. Issue a Vision statement for L&IR
A revised L&IR vision statement will follow from the budget reduction
process and will be announced to all staff in the February timeframe.
2. Provide all staff with individual e-mail accounts
Jerry Persons is working on opening about 150 accounts. He expects
that all SUL staff will have individual computer accounts by early
January, 1992.
3. Mount electronic conferencing/bulletin board software for staff
use
Irene Severn, Jim Cruse and Jerry Persons met with John Sack and Bill
Yundt to discuss alternatives to implementing conferencing/bulletin
board software. It was agreed that a combination of e-mail,
distribution lists, mail reflectors and an electronic bulletin board
would address most of the needs of SUL staff. Examination of
electronic conferencing was discussed and remains open as an option in
the future.
4. Create a Nonexempt Staff Forum to promote communication
The Directors support and encourage the creation of a Nonexempt Staff
Forum. The Task Force
recommended that the Directors establish an organizational structure
to support this initiative. The Directors believe that the initiative
for the Nonexempt Staff Forum should come from the staff, and
encourage the Task Force to create a mechanism for launching, and to
identify a set of appropriate individuals willing to launch, such a
venture. We feel that it would be useful to consider an L&IR-wide
forum, not one focused solely in the Libraries.
5. Create a weekly electronic publication for SUL staff
This is scheduled to begin January 1992.
6. Establish a regular schedule for SUL Town Meetings
Bob Street agrees to hold one SUL Town Meeting per quarter during the
academic year. The first Town Meeting will take place Winter
Quarter.
7. Communicate outcomes of the weekly Directors' Meetings
The Directors agree to accept responsibility for communicating items
of note from the weekly L&IR directors' meetings to our staff.
8. Directors communicate regularly with SUL staff regarding
developments in their respective areas
Each Director will establish a mechanism for communicating with staff
regarding developments in her/his respective areas (e.g., regular
staff meetings, electronic mail, using distribution lists and posting
items of interest to the b-board).
9. Distribute detailed information on the annual salary program
L&IR HR will disseminate information on how the salary program is
administered and how merit recommendations are made. They will also
provide statistical information to the Directors who will share the
information with managers and supervisors. We expect
managers/supervisors to share the information with their employees.
10. Formally announce all Committees, Task Forces, Working Groups
This will be done via the proposed b-board (see #3 above).
11. Include IR personnel in the "Meet the Directors" series
Inclusion of IR personnel in the "Meet the Directors" series is
underway.
12. Reinstate a Staff Lounge
Space for a staff lounge has been included in the plans for the Green
West renovation. We have been unable to identify an alternative
lounge area for the interim, but we will continue to look for suitable
space for the lounge.
13. Support and encourage Library Orientation Programs
LHRD has already participated in financial support for the Library
Orientation Programs, and anticipates their continued support through
the Staff Development and Career Enhancement Initiative.
14. Create and maintain a Library Staff Directory
The Systems Department will work on establishing and maintaining a
Staff Directory on a server or b-board.
### Ben Moves to Meyer
Ben Martin, Night Supervisor at the Art Library for the past
seven years, is moving on. He will begin his new job as Night
Supervisor in Meyer Library on December 16.
The Art Library staff will miss Ben particularly for his
reliability. Ben works a shift that includes hours many of us are
already asleep (but undergraduates aren't). We have been very
fortunate that Ben has called in sick only once in seven years. He
has graciously handled more than his share of difficult situations,
from stray dogs to irate and confused faculty. Ben will also be
missed for his funny and almost impenetrably erudite staff meeting
minutes. Our collective vocabulary will be much poorer without him.
Most SUL staff know Ben by his ever-present bowler; we will
watch his transition with interest, to see if new responsibilities
inspire a variation in his headgear.
Congratulations, Ben!
--Amanda Bowen, Art Library
### Jackson Now Uses Socrates
Beginning September 1991, the J. Hugh Jackson Library of the
Graduate School of Business began relying on Socrates for access to
current materials. The card catalog was closed. The library
currently has six public terminals on the first floor with plans to
add additional terminals on other floors.
There are tentative plans to compact the catalog by pulling
cards for titles in Socrates. So if you missed the Great SUL Card
Pulling Project (or you really liked pulling cards), you may have
another chance to pull cards.
--Suzanne Sweeney, Jackson Library
### New Document Transmission
Available now from the Research Libraries Group (RLG) is Ariel, a
new software package that enables fast, reliable, high quality
transmission of documents and images over the Internet (a communications
network available at many higher-education and research institutions).
Using standard PC hardware, Ariel produces images of much greater
resolution than FAX machines and, because Internet transmission is often
free, at much lower cost.
With an 80386 (or 80286) microcomputer, a scanner, and a laser
printer, Ariel software users can scan, store, transmit, and print any
material, including photos, drawings, charts, formulae, and tables.
Ariel compresses data while scanning, thus speeding transmission and
reducing PC storage requirements. A typical page of text takes 10
seconds to scan, less than a minute to transmit, and 20 seconds to
print. Over 600 scanned pages can be stored for transmittal.
Ariel software operates on a stand-alone PC-to-PC system. (Ariel
is not related to and works independently of RLIN, the Research
Libraries Information Network. Ariel users do not have to be RLIN users
in order to use the Ariel software.)
At the core of the system is an 80386 PC (IBM PC/AT or compatible)
with an 80 MB hard disk (an 80286 PC with a 30 MB hard disk is adequate
but not recommended for high-volume users). Attached to the PC at one
end is a scanner, either a HP ScanJet Plus or a Panasonic FS-RS506.
Both provide high, 300 x 300 dots-per-inch resolution as compared to 100
x 200 dpi for most FAX machines. Documents up to 8 l/2" x 14" can be
scanned directly without having to be photocopied first. At the other
end is a laser printer, an HP LaserJet II or III, which prints
transmitted documents on regular bond paper. With an appropriate PC FAX
card, Ariel can also be adapted to use a FAX machine as a printer,
producing images of much greater resolution than usual FAX copies (but
of lesser quality than laser-printed copies).
When the system hardware is not actively being used for Ariel
functions, it can be used for other independent applications -- like
desktop publishing, word processing, scanning, printing.
Ariel comes in two versions: a complete
scan/transmit/receive/print software package ($479 per copy) and a
receive/print-only package ($249 per copy). Bulk discounts are
available.
For more information about Ariel and its hardware requirements,
please contact the Information Center, e-mail bl.ric@rlg.bitnet.
--Jennifer Porro, RLG
### Letters to the Editor
It has been suggested that we include a questions-and-answers
column as a regular part of the recommended weekly, electronic
publication for SUL staff. It is an excellent suggestion, so I
encourage SUL staff to begin to submit questions regarding policies,
procedures, etc. immediately. I will forward those questions to the
appropriate individuals and will share both the questions and answers
once we have responses. Although we will not print the names of either
those asking or responding to questions, I do ask that you submit your
name with your question (in case I have a question about your
question). Please send all questions to the Editor at cn.bul@forsythe.
Thank you.
--Tom Holt, Senior Editor
### A Frosh, B'Gosh!
I am sitting at a public access terminal in Green Library. The
person who was using the terminal before me had been punching the
keyboard and murmuring in puzzlement before getting up and leaving in
apparent frustration. When I sat down at the terminal, I saw that on
the the screen was the prompt:
enter class
To which this individual had been responding:
freshman
--Jon Corelis, RLG
### ALA Scholarships
The following scholarships are available to individuals planning
to enter a program of study leading to a master's degree in library and
information science. Applicants for these scholarships cannot have
completed more than 12 semester hours (or equivalent) towards the M.L.S.
prior to December 1, 1992. Individuals need not have been accepted into
a library education program at the time of application, but recipients
must enter an ALA-accredited master's degree program.
Applications may be requested from the Staff Liaison, ALA
Scholarship Juries, 50 E. Huron Street, Chicago, IL 60611, 312/280-4277;
x4281 or x4282. Applications must be postmarked no later than December
31, 1991.
NAME: DAVID H. CLIFT SCHOLARSHIP
AMOUNT: $3,000
FACTORS CONSIDERED: Academic excellence, leadership qualities, evidence
of a commitment to a career in librarianship.
ELIGIBILITY: U.S. or Canadian citizens
NAME: LOUISE GILES MINORITY SCHOLARSHIP
AMOUNT: $3,000
FACTORS CONSIDERED: Academic excellence, leadership qualities, evidence
of a commitment to a career in librarianship.
ELIGIBILITY: U.S. or Canadian citizen. Members of principal minority
groups (American Indian or Alaskan Native, Asian or Pacific Islander,
African-American or Hispanic).
--Barbara Celone, Chair, 1992 Giles Minority Scholarship Jury
### Some Holiday Closures
The Math/Computer Science Library will be closed from December 14
through January 5. The library will undergo re-encapsulation of the
asbestos and a complete reconfiguration of the lights.
Also, Special Collections will be closed the week of December 23-
27, except by appointment. Please contact Linda Long at 725-1026 or
CN.LJL if you need access to the Department Monday, Thursday, or Friday
of that week. We will resume regular hours on Monday, December 30.
### SPEC Kits Available
The Systems and Procedures Exchange Center (SPEC), which is part
of ARL's Office of Management Services, has recently published SPEC Kit
#175, Scholarly Information Centers in ARL Libraries. The kit explores
the extent to which the use of telecommunication technology and
electronic data have come together to form "scholarly information
centers" in research libraries and contains documentation featuring:
programming and policy statements; marketing and publicity; facilities;
and user guides. Kit #175 is shelved in the Green Library Stacks under
the following call number: Z675.U5S66.
SPEC Kit #176, Library Services for Persons with Disabilities, can
also be found in the Green Library Stacks under the same call number.
This kit updates an earlier SPEC Kit and contains the results of a
survey taken of ARL libraries in the Spring of 1991 and features:
planning documents and service policies; staff training materials;
library brochures and handouts; floor plans and equipment; and building
evacuation procedures.
--Miriam Palm & Tom Holt
### Behind the Scenes with SULA
The SULA Executive Board would like to keep you informed of
discussions and planning which occur at Board meetings, as well as
within the various standing committees (Program, Fund Raising,
Professional Concerns, Membership, and Minority Internship). As
activities are scheduled there will be, of course, announcements made
in the Bulletin and elsewhere; this is just an opportunity to let you
know the general directions being explored by the organization.
The Professional Concerns Committee, chaired by Vicky Reich, is
working on a program to address personnel issues. Speakers will
discuss how the SUL Librarian's series relates to the SU
classification system as a whole and will cover promotion and career
review as they are outlined in "Personnel Program--Academic Staff--
Libraries" (aka the Blue Book). The program should be sometime early
in the new year -- stayed tuned for more information. The very
successful Minority Internship Program, which was organized by the
Professional Concerns Committee last year, will be repeated this
year; the Program now has its own standing committee, chaired by
Amanda Bowen.
SULA's Program Committee is beginning to line up the "Meet the
Directors" Series, the first of which should occur in December or
January, and the Membership Committee, chaired by Heidi Lerner,
reviewed the membership database in order to revive the New Members'
Lunches.
Members-at-Large, Cath Tierney and Lennie Stovel, are compiling
a list of prospective projects to expend SULA's portion of Book Sale
revenue. Related to this, the Board will be discussing SULA
activities vis-a-vis the charge of the organization; if you have
ideas about what SULA should be addressing that it currently is not,
let us know. You can reach President Connie Brooks at cn.clb, Cath
at cn.cmt, or Lennie at bl.mds@rlg.
Finally, Connie and SULSA President, Lois Sher, are exploring
the issue of merging SULA and SULSA and enlarging the organization to
include all L&IR staff. There will be much public discussion of
this, as well as referendums of SULA and SULSA members. A change of
this nature will take time. If both organizations approve the
merger, a new charge and new by-laws would have to be written,
followed by elections for a new Board.
--Eleanore Stewart, SULA
### Hail & Farewell in Payments
Please join me in welcoming Beth Martin to the Payments
Section. Beth began work November 11, replacing Craig Hammond who is
out on long-term disability. Beth has been a buyer at the Stanford
Bookstore for the past two years, and is ready for some hard-core
library experience, as she is an MLS candidate at San Jose State.
Beth has been volunteering at the Green Library Information Desk for
several quarters, and now has joined SUL as a salaried staff member.
I'm happy to have another redhead in our department!
At the same time, we will be saying farewell to Mercedes Pujol,
whose last day was Friday, November 22. Mercedes began her work in
Serials as a student assistant in October 1989, and after proving
indispensable, became our LS-I in the Serials Acquisitions Section.
When the Payments Section was formed last February, Mercedes moved to
payments full-time, and has learned monograph payments, designed our
housekeeping system for pending invoices and returns, and jumped into
NOTIS online payments with gusto. Please join me in wishing her well
as she returns to her native Barcelona to assume the leisurely (and
well-deserved) life of a faculty wife.
--Miriam Palm, Serials & Acquisitions
C A L E N D A R
Holiday Luncheon
December 17
12 Noon - 3:00 p.m.
Oak Lounge
Tresidder Memorial Union
¥ E x h i b i t s ¥
¥ In Self-Respect and Decent Comfort - thru Jan. 5,
Green Library Lobby
¥ Pompeii to Palo Alto - thru December 13, Meyer Memorial Library,
2nd Floor
¥ Preservation and You - thru Fall Quarter
Falconer Biology Library
### RLG Elects Board
The members of the Research Libraries Group, Inc., have elected a
new, 15-person board of directors, which met for the first time in
Washington on October 4th. The board will guide the overall direction
and activities of RLG as it continues to seek ways to solve the problems
of scholarly information management and access through cooperative
action.
The new board replaces RLG's former 40-person board of governors,
which included appointees from the largest institutions belonging to the
organization. It represents a growing spectrum of members who have
joined the consortium's ranks in recent years. In addition to academic
research institutions, whose libraries continue to make up the
membership's core, RLG's current roster of members includes independent
research libraries, museums, archives, and historical societies.
"This is an exciting time for RLG," commented Joanne R. Euster, VP
for University Libraries at Rutgers University, whom the new board
elected as its first chair. "This board is an outstanding group of
people, with a wide variety of backgrounds and skills. Their range of
experience together with the board's streamlined structure gives RLG a
solid base on which to build for the future."
The other members of the RLG Board are: Millicent D. Abell,
University Librarian at Yale; Sterling Albrecht, University Librarian at
Brigham Young; Joseph A. Boisse, University Librarian at UC Santa
Barbara; Nancy M. Cline, Dean of University Libraries at Pennsylvania
State University; Sheila D. Creth, University Librarian at the
University of Iowa; Max J. Evans, Director of the Utah State Histor
ical Society; Larry J. Hackman, Assistant Commissioner of Education for
the New York Archives & Records Administration; Stanley N. Katz,
President of the American Council of Learned Societies; Donald W. Koepp,
University Librarian at Princeton; Katherine Martinez, Director of the
Winterthur Library & Director of the Advanced Studies Section of the
Winterthur Museum, Garden and Library; James Michalko, President of RLG;
Charles E. Miller, Director of the University Libraries at Florida State
University; Margaret Otto, Librarian of Dartmouth College; Robert H.
Scott, VP for Finance at Harvard, elected to be RLG's new Treasurer.
Noel E. Hanf, of the New Haven firm of Wiggin & Dana, was re-
elected secretary of the corporation and serves on the board ex officio.
--Hilary Hannon, RLG
### Diversity Update
In its efforts to improve ethnic and cultural diversity among SUL
staff, the Diversity Committee has created a document entitled
"Employment Guidelines for Supervisors/Search Committee Chairs".
This document will assist Search Officers/Search Committees in
improving the diversity of applicant pools and ensure that hiring
decisions are in line with the University Affirmative Action policy. It
is a tool that provides strategic tips on: writing the job description,
establishing selection criteria, posting and advertising, reviewing
applications, the interview process and, ultimately, making the hiring
decision. Also included is a document entitled "Pre-Employment
Inquiries" which will provide information to Search Officers on what you
can and
cannot ask persons seeking employment.
Copies can be obtained from LHRD in Sweet Hall, 3rd floor. It
will be handed out automatically at the beginning of each search to
Search Officers.
SUL Diversity Committee members are as follows: Barbara Celone,
Betty Lum, Cathy Jara, Vitus Tang and Ana Maria Cobos. --Cathy
Jara, L&IR HR
### Scholarship for Minority Students
A scholarship in the amount of $2,000 will be granted to a
minority student entering an ALA-accredited library school or to one
currently enrolled in such who has not completed more than half of
his/her coursework. Although applications are due February 1, evidence
of admission to a specific library school does not have to be provided
until May, when the money is dispersed. Black, Hispanic, Asian, Pacific
Island, or Native American students who wish to study medical
librarianship are eligible. Applications are obtained from MLA
headquarters:
Medical Library Association
Professional Development
Department
6 North Michigan Av. #300
Chicago, Illinois 60602
(312) 419-9094
Applications must be submitted to the Jury chair by February 1,
1992. The Jury chair this year is:
Valerie Su
Lane Medical Library
Stanford Medical Center
Stanford, CA 94305-5323
(415) 723-7198
### PERSONNEL NOTES
A R R I V A L S:
Christopher Olsen Math/Computer Science
Pedro Ganaja Meyer Library
Beth Martin Serials & Acquisitions
Barbara Casaretto Branner Library
Stuart Miyasato Meyer L&IR Cluster
D E P A R T U R E S:
Mercedes Pujol Serials & Acquisitions
STANFORD UNIVERSITY LIBRARIES
STANFORD, CALIFORNIA 94305
The Library Bulletin ceases publication with this issue. It will be
replaced by a new, weekly, electronic publication in 1992. The
submission deadline for the first issue of the new publication will be
12 Noon Thursday, January 9, 1992. The publication date for that
issue is Friday, January 10, 1992. Items for publication in that
issue should be sent to:
CN.BUL@FORSYTHE
Senior Editor: Tom Holt
Issue Editor: Tom Holt
Production: Lisa Carlson
Printer: Stanford Publication Services
Prepared by Geoffrey Skinner and Brian Kunde