How To:  View Requisitions, Purchase Orders or Invoices

1. Go to https://ofweb.stanford.edu
2. Enter your SUNet ID and Password
3. Click SU Inquiry Tools
4. Click Requisition and Purchase Orders Query

If you have the requisition number...

1. Enter the 7-digit requisition number in the requisition field, then click Find Req
2. Click Requisition Number to see details

If you do not have the requisition number...

1. Enter the appropriate Criteria from the list below. Enter only the minimum required to identify the requisition.
   • Requisition Number
   • Project
   • Task (only if Project is also entered)
   • Award
   • Expenditure Type
   • Originator
   • Requester
   • Suggested Vendor
   • Creation Date Range (from/to)
   • Category
   • Requisition Status
2. Click Search. All requisitions matching criteria will appear.
3. Click Requisition Number to see details

1. Enter eight-digit Purchase Order number in the Purchase Order Number field
2. Click Find PO

Note:  This is an unofficial copy of the purchase order and should not be used to place the order with the supplier.

1. Enter the 7-digit requisition number in Requisition field
2. Click Find Req. The requisition will appear.
3. When viewing your requisition, the Requisition Approval List, near the top of the page, will list all departmental approvers on the requisition and the status
4. When all approvers show Approved, the requisition will automatically become a purchase order

Note:  To expedite approval, contact the active approver.

1. Enter the 7-digit requisition number in Requisition field
2. Click Find Req. The requisition will appear.
3. If the requisition has been approved by the department, it will have been assigned a Purchase Order Number. Click on PO # at the bottom of the requisition page.
4. The Purchase Order view will appear. The PO Authorization, in the top left, shows the purchase order approval status.
   • If it is Incomplete, the buyer is still working on it.
   • If it is Approved, the buyer has approved and placed the order.
5. Under PO Details, the name, phone and email of the buyer assigned to your standard order will be shown

Notes:

1. Contact the buyer with any additional information.
2. SmartMart orders do not have a buyer. SmartMart orders are placed immediately by the system upon approval.

1. Enter the 7-digit requisition number on the Req and PO query
2. Click PO number at page bottom or enter 8-digit purchase order number in the PO field
3. Click Find PO
4. Scroll to bottom of PO. All invoices that have been applied against this PO will be shown in the Invoice Details section.
5. To see what has been paid on the invoice, click the invoice number
6. Each invoice listed will have information written in the Payment Status and Hold Status columns
7. For more information on payment status, click invoice number
   • Check Status section shows check number and paid date
   • Hold section shows any holds on payment and anticipated release date
8. If a PDF image of the invoice is available, the Invoice Details will show View Backup. Click View Backup image of invoice. Close the PDF to return to PO view.