How To: Upload an Invoice
Important Note: Suppliers should mail invoices directly to Accounts Payable (suppliers should see Supplier Instructions for Submitting Invoices). Uploading invoices should be the exception process. Read Overview: Purchase Order Invoice Processing.
Before You Start
In the event you receive an invoice, ensure invoice meets the following criteria before uploading it:
- The document must be an invoice, NOT a quote, order acknowledgement, sales receipt, or packing list.
- The invoice must bill Stanford University.
- The invoice must include a "Remit to" address.
- There must be an approved Stanford Purchase Order Number referenced on the invoice.
If you have an electronic file of the invoice, follow the Upload Instructions below. If you only have paper copy of the invoice, see Mail Invoice to Accounts Payable.