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How To:  Replenish Petty Cash in iOU

Before You Start

Stanford Petty Cash Custodians need access to iOU Petty Cash Module to report the uses of and replenish petty cash funds.

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  Step 1 – Log in to iOU Petty Cash

  Step 2 – Complete General Information:

  Step 3 – Complete Expense Lines

  Step 4 – Complete Approver Routing Information

  Step 5 – Review / Edit Transaction from Transaction Review

  Step 6 – Print Bar Code Confirmation

  Step 7 – Attach Backup Documents

 

What's Next?

  • Receipts and backup documents are electronically attached to iOU transactions using a standard fax machine.
  • Transactions requiring backup documents will not be routed to an approver until documents have been faxed in and electronically attached. If the backup documents are not received and the originator has indicated that backup documents will be attached, the iOU system will send an email within 24 hours indicating that documents have not been received.
  • The bar code sheet can be reprinted in the future to fax additional documents if necessary. To reprint the bar code page, click the Reprint Bar Code button on the bottom section of the Transaction Review page.
  • After you receive the check, cash check at Stanford Federal Credit Union. You may use the Petty Cash Bank Replenishment Form to instruct the bank on how you would like the cash (amount of specific currency and coins). Place petty cash funds in lock box, and store lock box in locked desk or cabinet.

 

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