Mail and Delivery Services
There is a charge for afternoon delivery.
United States Mail
Mail & Delivery Services does not provide services for United States mail. The US Postal Service picks up and delivers US mail. Contact the Main Palo Alto branch, at (650) 321-1423. ID-Mail cannot re-deliver mis-delivered USMail. If you wish to re-direct such mail, use the USMail service, or repackage it in an ID Mail envelope.
ID Mail
Interdepartmental (ID) Mail Services are provided primarily for the conveyance of messages concerning the University's official business between the various University departments and adminsitrative units. All organizations with responsibility to the University, or to the ASSU, are entitled to use ID Mail. ID Mail may not be used to distribute commercial or partisan political advertising.
For more information, see the Administrative Guide, in particular, in the Services section, section 81.2, Mailing Services.
Bulk Mailing
There are two ways to send bulk mail:
- via ID mail
To send your mail via ID mail, we can provide an Excel spreadsheet of employees and their mail codes. This listing is updated twice-monthly. Prepare your bulk mail item. Then request the mailing house deliver the mail to our loading dock at 340 Bonair Siding. We do the rest at no charge to the department. - via US Mail
To send the mail via US mail it is economical to use the Stanford mail permit #28. Have the mailing house arrange for the mailing. They will take care of the paperwork, but they must have an approved work order for the use of the permit. That use must be arranged by Mail & Delivery Services, see below. There is a $10.00 processing fee charged for the service. Your department pays the postage, which will be charged to your account by MDS.
To arrange to use Permit 28 for bulk mailing, please submit a Facilities Work Order. Go to Request for Mailing & Delivery Services. For your requested service, choose "Permit 28 - Bulk Mailing" and provide your vendor name.
Medical Inter-Office Mail
Medical Inter-Office Mail is separate from Campus Mail. All questions should be directed to the Medical Mail Room, at (650) 723-5130.Mailing Labels
Mail & Delivery Services arranges for a twice-monthly updated electronic file (an Excel spreadsheet) for ID mailings. You can give this file to your label printer, including a mailing house or commercial printing company. MDS does not apply labels or provide any services usually provided by mailing houses. ID mail is to be used for Stanford business only.
Mail Codes
Mail & Delivery Services manages the four digit campus mail codes. If you anticipate a change in the location of your mail stop, please contact us. Many times a change in location will require the assignment of a new mail code. Please do not make up or assign your own mail codes! Call 650.723.2261.
To review mail codes for the Stanford Campus and the Medical Center please go to the Mail Code data base to Request a Mail code.