CCN Fee Payment and Reimbursement Process
You (eligible SU staff member) pay the career counselor at the time of the appointment (cash or check only).
The CCN counselor provides you with a completed CCN Statement of Service Form at the end of your session. You need to turn the CCN Statement of Service Form into the CCN Program Payment Administrator via mail or ID mail (addresses below)within 60 days of your appointment date.
The CCN Reimbursement Transaction Processor will process a reimbursement check using your STAP funds provided there are sufficient funds in your STAP account (check your STAP balance in Axess; click the STARS (Training) tab and select My STAP Balance). You will receive an email notification from the Oracle system that the reimbursement request is being processed.
A reimbursement check will be sent via direct deposit into the same account you’ve set up for your payroll deposits.
Please note that the reimbursement direct deposit may take up to 4 weeks to process.
If you have questions about the status of your reimbursement check, please contact Travel & Reimbursement/Customer Outreach at 650/725-9100 or submit a HelpSU ticket (Request Category: Central Office Issues; Request Type: Customer Outreach of Disbursements).
Mail CCN Statement of Service Form for reimbursement to:
CCN Reimbursement Transaction Processor
Stanford University
Birch Modular
MC 4161
Stanford, CA 94305-4161
Reimbursement Rules
Eligible employees can use up to $400 of their Staff Training Assistance Program (STAP) funds to work with a CCN counselor. The STAP funds are available on a September 1 to August 31 basis.
Staff do not need their supervisor’s approval to use their $400 of STAP funds for career counseling with a CCN counselor.
STAP funds cannot be used to pay for career counseling with a career counselor who is not part of the CCN program.
You need to submit your CCN Statement of Service Form within 60 days of your appointment date to receive reimbursement.
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