Program offerings are targeted for Stanford’s Administrative Associates (A1–A5). The Program's various offerings assist employees in developing and enhancing skills to effectively address the issues and challenges that are specific to the administrative support professional.  The Program encourages the sharing of best practices and resources as well as providing opportunities for informal networking with peers who may perform similar job functions on campus.

To develop core competencies and skills such as communications, time management, or dealing with change, AAs should look for courses under the Professional Effectiveness courses.

Administrative Associates Development Certificate Program (AADCP)

TOD-PROG-5010

This program is designed to facilitate the enhancement of additional skills, strategies, approaches, and perspectives useful to those who hold Administrative Associate positions. Targeted for those who hold administrative support positions typically in the 1A3, 1A4, or 1A5 classifications, the program offers a way to connect with others across campus who hold similar positions while building awareness of key skills in which proficiency is a key contributor to success. Attendance at all sessions is required to attain a certificate of completion.

Dates/Time: Begins October 2, ends November 13

Location for all sessions: Arguello Classrooms & Computer Labs, Room 105

Program Fee: $250 (STAP or departmental funds may be used)

Program Coordinator: Valerie Beeman, Learning & Development

NOTE: Enrollment limited to one person per school/area. Starting in spring, 2010, participation in program will be through a nomination process.

PROGRAM SESSIONS

Pre-Program Briefing: Friday, October 2, 10:30am-Noon

Get acquainted with others in the program!

Workshop 1: Process Improvement for Process Administrators, Friday, October 9, 8:30-Noon

Administrative staff typically work heavily with processes, so ensuring you understand how to identify bottlenecks, how to effectively communicate process problems to management, and how to identify Quick Wins to shore up broken processes could be beneficial to your role as well as your entire group.

Workshop 2: Communicating Effectively: Understanding Style Differences, Friday, October 16, 8:30-Noon

Identifying your own communication style preferences enables you to then work effectively with others who may have a different style, because you can choose to demonstrate style flexibility to reach the desired outcome.

Workshop 3: Communicating Effectively: Everyday Negotiation Skills, Friday, October 23, 8:30-Noon

Building on your knowledge of communication styles, use proven methods to communicate when there are conflicting deadlines, ambiguous priorities, or other day-to-day situations where negotiating while preserving the work relationship is crucial.

Workshop 4: Creating Effective Organizational Systems, Friday, October 30, 8:30-Noon

The use of “systems” in the workplace helps you to stay focused and on track and supports effective interactions with your supervisor or others whose work you support. Taking a systematic approach to your work enables your successful management of projects, enables you to easily identify work or project status, and supports your ability to report problems or summarize accomplishments.

Workshop 5: Understanding Where you Fit: Job Classification and Enrichment, November 6, 8:30-Noon

Gain an overview of Stanford's classification and pay structure and get an introduction to Stanford's Career Lattice. An understanding of these topics will help you find ways to enrich your job and to identify development opportunities targeted to your objectives. Staff in the Stanford Compensation and the Office of Staff Employment departments will present.

Closing Ceremony: Friday, November 13, 8:30-10:30am

Celebrate your accomplishment!

NOTE:  Participants must be able to participate in all scheduled program meetings to receive a certificate of completion.Due to the comprehensive nature of this program, enrollment requires the additional signed approval of your supervisor via a notification letter to be sent after registration in STARS is completed. Registration is limited to 20 participants.

Administrative Associates Conference

"Embracing Your Role During Times of Change"

This event was held on June 17, 2009. Thank you to all who helped make the conference an engaging day! Admins are Awesome!

Please see session handouts and links below.

Thanks to our Breakout Session Presenters!

Session Handouts Posted Below

Breakout Session 1A: Make Your Meetings Super Productive

Mayla Clark, Mayla Clark Training

Handout

Breakout Session 1B:

Tools to Unwind and Thrive in the Midst of Stressful Demands

Tia Rich, Ph.D., and Director, The Excellence Center

Breakout Session 1C: Stanford's Career Lattice

Nancy Duncan and Jeanette Lindsay, Office of Staff Employment

Handout

Breakout Session 1D: Writing Effective Emails

Patricia Haddock, Foothill-DeAnza Community College District

Handout

Breakout Session 2A: Guerrilla Project Planning

Patricia Haddock, Foothil-DeAnza Community College District

Handout

Breakout Session 2B: System Demos

(Stanford Calendar, new iProcurement Shopping Experience, Buying & Paying Support Center)

Jo-Ann Cuevas, ITS: PowerPoint Presentation

Stanford Email and Calendar Site

Sandip Darji and Cheryl Penn from Procurement; Julia Wyman, Controller's Office

PowerPoint Presentation: Transforming Buying & Paying

SmartMart Site

Breakout Session 2C: Self-Motivate for High Productivity

Joyce Irby, Foothill-DeAnza Community College District

Handout

Originally Scheduled Session 2D: Everyday Negotiation Skills (cancelled due to presenter emergency)

Kenda Swartz, Foothill-DeAnza Community College District

Handout

Breakout Session 2D: Stanford's Career Lattice

(repeat session; see Session 1C for handout)

Thanks to the Departments and Groups who staffed or provided info for the Info Tables!

2009 Conference Schedule

Wednesday, June 17, 2009, 9:30 am – 3:00 pm, Arrillaga Alumni Center