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Chemical Inventory Management

To fulfill regulatory requirements and provide first responders with information on the hazards they may encounter during an emergency, Stanford needs to have an accurate inventory of the chemicals used on campus. It also helps minimize hazardous waste generated from old, unusable reagents and can assist labs in managing finances by minimizing duplicate orders of costly chemicals.

How do labs manage their inventory?

Stanford uses the ChemTracker application to inventory all the chemicals on campus. Each lab and shop that uses chemicals is asked to keep their chemical inventories up to date in the ChemTracker system. Find out more about below.

ChemTracker

ChemTracker is an online application that was developed at Stanford and is maintained by the ChemTracker Consortium. It allows the inventory submitted by each lab and shop to be analyzed in the many different ways that are required by various regulations. More information can be found on the ChemTracker Consortium website. Also check out the Consortium Newsletters:

August 2011 Newsletter PDF

July 2011 Update PDF

Spring 2011 Newsletter PDF

ChemTracker Communications Archive

Either ChemTracker Version 1 or ChemTracker Version 3 can be used. Both versions access the same inventory data but have different user interfaces and function in a slightly different manner. Access either version by clicking the links below.

Click here to access ChemTracker Version 3

Click here to access ChemTracker Version 1

ChemTracker Support

The Hazardous Materials Management (HMM) Program at EH&S provides first line customer support for ChemTracker at Stanford. This includes adding new chemical owners (i.e., Principal Investigators), setting up new chemical management accounts for those individuals who will be maintaining the inventory, provide training for new users and basic troubleshooting. Higher level support such as bugs, technical, or data issues etc., that cannot be solved by the HMM Program are forwarded to the ChemTracker Consortium for resolution.

To set up a new account, request a Life Safety Box printout, request training, ask a question or if you are having a problem, send a ChemTracker help request to the HMM Program at the link below.

Submit a ChemTracker Help Request to the HMM Program

For new users or for a quick refresher, check out the quick guides:

ChemTracker Version 3 Quick Guide PDF

ChemTracker Version 1 Quick Guide PDF

What needs be inventoried in ChemTracker?

All chemicals and chemical products must be inventoried by container.

Examples are:

  • Compressed gases (including liquefied gases)
  • Flammable/combustible liquids (i.e., alcohols, solvents, lubricants, paints)
  • Flammable solids (i.e., magnesium, sodium, organo-metallics)
  • Oxidizers (i.e., concentrated mineral acids, bromates, chlorates, permanganates)
  • Organic peroxides (i.e., hydrogen peroxide (>8%), benzoyl peroxide)
  • Poisons not included in the above categories, i.e.,:
    • biological toxins
    • dyes, adhesives, etc.
    • specimen solutions
  • Corrosives (acids or bases which are corrosive to the skin and other materials having a pH of ≤ 5.5 or ≥ 11.0)
  • Controlled Substances (DEA listed drugs)

It is not necessary to inventory:

  • Retail products used for routine household-like activities (e.g. cleansers, dish soap, however do include bleach used in laboratory processes)
  • Materials to be expended within 1-2 days (e.g., working solutions)
  • Radioactive materials
  • Biohazardous materials
  • Non-hazardous buffers
  • Growth media
  • Enzyme preparations

Life Safety Box

All chemicals in a room that are inventoried in ChemTracker are listed in the Life Safety Box outside the room for quick reference. This printout and the coversheet for the Life Safety Box are provided and updated by EH&S at least yearly, but can be updated on request.

Emergency Actions Form
This form details the actions to be taken in case of emergency and lists the contact information for the people who have the best knowledge of the area.

Emergency Action Form (Portrait) PDF

Emergency Action Form (Landscape) PDF

School of Medicine Emergency Action Form PDF

The Area Map shows the layout of hazardous material storage inside the room.
Area Map PDF

Thank You!

The Hazardous Materials Management Program would like to thank you for your help in keeping Stanford a safe and productive place to learn and work!