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Project
Purchases
Purchase Request Information and
Guidelines:
- General
Information
- Project expenses are expected to be
modest, no more than a few $100, depending on the nature of the
project.
- It would be best if one team member
assumes responsibilities for all their team's purchase requests.
- Purchase requests must be for items
directly relating to the project: supplies, parts, shipping, tax, and
printing.
- Pre-purchase approval by the
instructor is required for any item over $100.
- Online
Purchases
- Brittany Schwartz is the Course
Adminstrator who will be responsible for ordering. She will be placing orders
at 1:00pm on weekdays and will contact you if there is an issue with your
purchase request.
- Amazon and McMaster-Carr are the
easiest companies to purchase from, but purchase requests are not limited to
just these vendors.
-
Loran Loosli, the Front Office
Administrator, will contact the student who made the purchase request when the
package arrives.
- Delivered packages can be picked up
at the Design Group Front Office (Room 114) in the Peterson Building (Building
550). The office is open from 10am to 2pm on weekdays. To retrieve packages
after 2pm, contact the instructor.
- PRL
& Individual Purchases
- The course has an account with the
PRL and Room 36. Student purchases of
materials
and supplies for their projects can be charged to that account.
- Individual purchases by graduate
students can be reimbursed - save the receipts for Brittany. Undergraduate
students can not be reimbursed.
Unauthorized
Purchases:
- NO Personal Purchases not
made on behalf of the University
- NO Personal Expenses
including car rentals, mileage, interest charges on credit cards, personal
computer upgrades, food or drink, alcohol, gasoline, parking tickets, and
traffic fines
- NO Special Fabrications
(costs for parts and materials used to fabricate a piece of special purpose
equipment)
- NO Hazardous Materials
(including chemicals, compressed gases, and radioactive materials)
- NO Travel (including
transportation to/from airport, airline tickets, hotel costs, car rentals,
meals, and telephone charges while traveling)
- NO Student Fees including
shop fees and conference registration
- NO Cash Advances
- NO Laboratory
Animals
- NO Transactions over
Authorized Limit unless specifically authorized
- NO Split Transactions (the
cost of one item can not be split between more than one
transaction)
- No Human Subjects Incentive
Payments for participation of users
- No Purchases from foreign
vendors.
Purchase Request
Procedure:
- Enter the ordering information on
this
Google
Spreadsheet.
- Date
- Student's Name
- Student's Email
- Team Name
- Item Description
- Link to item on Amazon or
supplier's website
- Quantity
Other:
- All purchased equipment and tools
becomes Stanford's property. Please turn in all materials at the end of the
course.
- Do not work with hazardous materials
without approved training and protection.
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